Question 1

Is PDF Invoices really free?

Accepted Answer

Yes - 100% free, forever. No trials, no premium plans, no per-invoice charges. Create as many invoices as you need without ever paying anything.

Question 2

Do I need to create an account?

Accepted Answer

No account, no email, no password. Open the app and start creating invoices immediately. Everything runs directly in your browser.

Question 3

Is my data stored anywhere?

Accepted Answer

No. All invoice generation happens locally in your browser. We never upload, store, or access your business details, client information, or invoice data. Invoice history is saved only in your own browser's localStorage - it never leaves your device.

Question 4

Will my invoices have watermarks or PDF Invoices branding?

Accepted Answer

Never. Every PDF you download is completely clean and professional - no watermarks, no "made with" labels, no advertisements. The invoice is 100% yours.

Question 5

How do I add line items?

Accepted Answer

In the Items section, click "+ Add Row" to add a new line. Each row has a description, an optional Qty field, and a Rate. If Qty is filled in, the total for that line is Qty x Rate. If Qty is left empty, the Rate is used as the line total directly - useful for fixed-price services.

Question 6

How many line items can I add?

Accepted Answer

Up to 50 items per invoice. The "+ Add Row" button disables automatically when the limit is reached.

Question 7

Can I add a discount?

Accepted Answer

Yes. Click "+ Add Discount" in the totals area and enter a fixed amount. The discount is subtracted from the subtotal before tax is applied. The discount row appears in red in both the UI and the PDF.

Question 8

How does tax work?

Accepted Answer

Click "+ Add Tax" to enable it. You can choose between a percentage (%) or a fixed amount. For percentage tax, you can also toggle "Tax included in price" - when enabled, the tax is treated as already baked into your item prices and is extracted from the subtotal rather than added on top.

Question 9

Can I change the currency?

Accepted Answer

Yes. In the Invoice Details section choose from USD, EUR, GBP, RUB, or JPY. You can also select "Custom" and enter any symbol you need - useful for invoicing in local or regional currencies not in the default list.

Question 10

Can I upload my company logo?

Accepted Answer

Yes. In the "From" section click the upload zone and select a PNG, JPG, or GIF file (max 300 KB). Your logo will appear in the top-left corner of the generated PDF.

Question 11

How do I download the invoice as a PDF?

Accepted Answer

Fill in your details and click the "Generate PDF" button at the bottom of the form. The PDF is generated instantly in your browser and saved to your device as invoice-{number}.pdf.

Question 12

What does the PDF look like?

Accepted Answer

The PDF uses a clean, professional grey-themed design with your logo (if uploaded), contractor and client details side by side, a formatted items table, and a totals summary at the bottom. If any items have a Qty value the table shows four columns; otherwise it collapses to three.

Question 13

Are the invoices print-ready?

Accepted Answer

Yes. The PDF is formatted for standard A4 paper and prints exactly as it appears on screen.

Question 14

Are invoices created with PDF Invoices legally valid?

Accepted Answer

Invoices include all the elements typically required for accounting and tax purposes: invoice number, date, business and client details, itemised charges, tax, and totals. However, legal requirements vary by country and business type - consult your accountant for your specific situation.

Question 15

What are templates?

Accepted Answer

Templates let you save your current invoice setup - contractor details, client info, line items, currency, tax, and discount settings - and reload it with one click. You can save up to 5 named templates, perfect for recurring clients or standard project types.

Question 16

What is Invoice History?

Accepted Answer

Every time you generate a PDF, PDF Invoices saves a record of that invoice (number, client name, date, and total) in your browser's localStorage. You can view, search, and manage past invoices from the History page. Nothing is stored on any server.

Question 17

Can I edit a past invoice?

Accepted Answer

Yes. Open the History page, find the invoice, and click "Load" to restore all its details back into the form. Make your changes and generate a new PDF.

Question 18

Which browsers are supported?

Accepted Answer

PDF Invoices works in all modern browsers: Chrome, Firefox, Safari, Edge, and Opera - both desktop and mobile. For the best experience keep your browser up to date.

Question 19

Does it work on mobile?

Accepted Answer

Yes. The form is fully responsive and works on smartphones and tablets. The items table scrolls horizontally on small screens so nothing is cut off.

Frequently Asked Questions